Skip to content

Project Management

Project Management is a professional activity that pursues project  success through a structured application of initiating, planning, executing, monitoring and controlling, and closing processes.

By using a combination of technique and art, project management processes try to keep the project aligned with its objectives, while delivering value to project stakeholders.

Contents

Scope Management / Product Management

Project Scope Management consists of all those processes necessary to ensure that all required work is performed and only the required work is performed. The processes involved in Scope Management are listed below:

  • Plan scope management: this  process defines a common understanding of how the scope should be managed. To reach such understanding, you can prepare a scope management plan and a requirements management plan.
  • Colled requirements: you can consider this process as a translation effort. The needs and expectations of the customer, sponsor, management, and other stakeholders must be translated into product and project scope requirements.
  • Define scope: this is the scope planning  process where the project and product are described in detail. When defining scope, the team works with the customer and other stakeholders, creating a common basis of understanding. Define scope is possibly the most critical project management process.
  • Create WBS: this is the scope management process that has the WBS as its main output. A WBS is a deliverable-oriented treelike representation of all the  work required to achieve the project objectives. A WBS defines the total scope of the project.
  • Validate scope: this process determines whether each deliverable has been completed according to requirements and obtains a forma acceptance from the customer and sponsor. Scope validations is performed through work results inspections.
  • Control scope: this means delivering all the project and product scope requirements and managing changes to the requirements baseline and scope baseline.

Time Management / Schedule Management

Project Time Management consists of all those processes necessary to ensure that the project is completed on time. The processes involved in Time Management are listed below:

  • Plan Schedule Management: this process results in the production of the Schedule Management Plan, which details how the schedule will be planned and managed.
  • Define activities: each work breakdown structure (WBS) work package is broken down, or decomposed, into smaller components known as activities.
  • Sequence activities: defines activities sequence by observing their characteristics and organizing them in the order that they must be performed.
  • Develop schedule: calculates the start and finish dates  of each activity,based on the activity duration estimates, network diagram, resource requirements, activity list, resource calendar, and scope statement.
  • Control schedule: this is the time management monitoring and controlling process Through this process, people can monitor schedule performance and manage schedule changes.

Cost Management / Budget Management

Project Cost Management consists of all those processes necessary to ensure that the project is delivered to budget. The major processes are:

  • Plan Cost Management: This process results in the production of the Cost Management Plan, which details how the schedule will be planned and managed.
  • Estimate Costs: Developing as accurately as possible the costs of all the resources need to complete the project.
  • Determined Budget: Aggregating the above costs for each activity on a timeline to establish a cost baseline.
  • Control Costs: Influencing and controlling factors that cause changes and variances to the project budget.

Although are presented as four separate processes in reality they overlap and interact in a complex fashion.

Quality Management – QA/QC

Project Quality Management consists of all those processes necessary to assess how well the requirements are met,and it can be decomposed into Quality Assurance (QA) and Quality Control (QC). The processes involved in Quality Management are listed below:

  • Plan quality management
  • Perform quality assurance
  • Control quality

Stakeholder Management

Project Stakeholder Management consists of all those processes necessary to ……….. The processes involved in Stakeholder Management are listed below:

Risk Management

Project Risk Management consists of all those processes necessary to ……….. The processes involved in Risk Management are listed below:

Estimation Management

Project Estimation Management consists of all those processes necessary to estimate how many resources we will need, esablishing someassumption on the number and type of resource requirements in order to estimate costs and duration. The processes involved in Estimation Management are listed below:

  • Estimate Activity Resources: estimate resource requirements is about identifying required profiles, as well as quantities.
  • Estimate Activity Efforts: this process is about quantifying the effort required for each profile for completing the activities.
  • Estimate Activity Duration: this process is about setting in the timeline the duration of each activity, based on activity efforts, dependencies, calendars, etc.
  • Estimate Activity Costs: this process is about quatifying the cost of each activity, based on efforts, calendar requirements, etc.
  • Re-estimate & Control: this process makes sure that when requirements or project environmental factors change, also estimates get re-esttimated in order to meet project goals.

Recovery Management

Project Recovery Management consists of all those processes necessary to ……….. The processes involved in Recovery Management are listed below:

Project Management Use Cases

Project Management Tools